If you only add payroll services, you are missing the boat

A recent article in Accounting Today looked at how some accounting firms are adding payroll services to bring added value to their clients while also distinguishing themselves from their competition. The article also noted that as “the market for customizable payroll solutions is expanding,” some firms are even spinning off entire practices just to meet client payroll-related needs.

What the article fails to mention is that accounting firms that limit their offerings to payroll alone, leave money on the table and the door open to a savvier competitor who’s also providing clients with business management systems.

Really…leaving money on the table?

Yes, by thinking small. Think BIG picture instead.

Are you just accountants, running numbers, filing taxes, doing audits? Or are you (as an increasing number of firms are) consultants, advising clients on how to run and grow their businesses faster, smarter, and cost-efficiently.

If you’re the latter, then you know that managing client payrolls yourself, or recommending an outsourced provider or software solution alone doesn’t cut it. When you know your clients are already stretched in the day-to-day management of their businesses, when they are busy selling, bidding, executing, managing people and projects, invoicing, and collecting again and again and again…setting them up with a payroll solution is like giving them a paper umbrella to face a tsunami. It’s a band-aid solution to a more serious problem — business mismanagement.

Be a hero

Discussing how to help clients, who issue paper checks to pay employees and vendors, type invoices, lick stamps, and run operations on Post-its, scraps of paper or spreadsheets, requires a longer conversation. Cutting to the chase, there are plenty of excellent accounting packages you can introduce them to, so shame on you if you haven’t done so already.

But let’s say you have introduced them to QuickBooks or some equivalent bookkeeping solution, why stop there? Accountants who teach clients to really manage their businesses improve their own client retention. Switching a business owner from spreadsheets to an accounting package is just the beginning.

Automate client businesses, not just their payroll

Increasingly, accounting firms are looking to help, for example, their building trades clients (really, all clients) move beyond conventional payroll or other business accounting software to equally affordable, easy-to-use, cloud-based or desktop systems to manage most of their typical (and repeating) business management processes.

Knowify Dashboard

This is a win/win for all parties.

Client businesses run more smoothly. And you spend less time sorting through bags of receipts, or stacks of timecards and more time advising clients on best practices/management strategies.

Invite clients into the 21st century

Show them you care. As you did long ago with accounting software, show them how to replace the spreadsheet and whiteboard with something better. Expose them to the right tools. Help them see that they can efficiently and cost-effectively, and profitably manage and grow their businesses from any smart device — whether they are in the office or in the field.

Be that advisor. Knowify, for one, can help you help them. We’re already doing it. If you have any questions or wish to share your feedback, you can find us at support@knowify.com.

Ask us about how we’ve helped accountants like you help their clients get a better handle on their business . Or…you can let them keep running their businesses on spreadsheets.

Knowify. Built for the real world.

Estimating and Scheduling with Knowify 2.3.0

Our new version is out and it comes with BIG improvements! With this update, we’re getting closer to fulfilling our promise of bringing job cost estimation, project management, scheduling, and real time actual vs. budget performance together in one place.

Estimating and Scheduling with Knowify

Release Notes:

  1. It is now possible to do job cost estimation with job roles (ie, “this task will require 100 man hrs of Foreman time”).
  2. The term ‘Milestone’ has been replaced in the project plan; we now refer to ‘Phases’ (this is merely a change in name).
  3. You no longer have to schedule job phases or tasks during project plan creation. When you’re ready to build your plan schedule – for example, after your bid is accepted – click “Enable Scheduling” at the top right of the project plan interface.
  4. Scheduling at the resource level (person or equipment) can be handled directly through the project plan now.
  5. Additional (unscheduled) resources can be added to the list in Foreman’s view for timekeeping.
  6. Purchasing has been added to the mobile app (should be available on GooglePlay tomorrow, Apple AppStore within 10 business days).
  7. We have added significant additional infrastructure to the “Rates” section of the admin panel. We recommend that you check that section right away and make any updates you feel are necessary. We expect to push an update reintroducing overtime calculations in Knowify numbers soon.

Project Management for Contractors

Managing a medium or large sized construction project can be very stressful. Everybody on your team expects you to get the job done right with a limited budget and tight deadlines. Being a construction superintendent or project managers usually involves a constant daily grind against the mounting administrative work, fighting to do more with less, and making critical project decisions with far-from perfect information.

Thankfully, there are two great stress relievers that can help: 1) meditation, which has been proven to lower blood pressure; and 2) Knowify’s very powerful cloud based project management module. Knowify project management improves visibility in all phases of a project, from pre-bid budgeting to late-project punch list tracking. We’ve made it easy to see at-a-glance where you stand, with real-time updates as time card and purchasing data come in; we have also simplified field and office communication, with built-in mobile tools for foreman and other field staff to add their comments to the daily task logs. And with all of the other powerful tools in Knowify helping to easy painful administrative items like change orders, you’ll finally be able to sleep at night knowing that your projects are well in hand.

ProjectManagement

If you’re a seasoned project manager, you’ll be pleased to know that Knowify includes all the project management tools you’re used to right out of the box, including dependency management, critical path scheduling, resource management, and Gantt Chart views. With Knowify’s Resource Scheduler only a click away, it’s easy to know how busy my team is and who is available to take on new task or project work.

We know that once you’ve seen Knowify, you’ll realize that it’s a great solution for your construction business. The Knowify team is always available for training and support, and within only a short period of time you’ll discover the awesome efficiency that modern software can deliver to your business. And the more you know your business, the better able you’ll be to grow your business.

Knowify on Intuit’s apps.com

Allocating materials to jobs

With Knowify, it’s very easy to allocate materials to your jobs and make sure you keep track of your costs. Check out our short video tutorial on material allocation to learn more!

New release for contractors – May 2015

We’re pleased to announce the release of some exciting new features in Knowify!
New Features:
  1. Your employees no longer need an email to be added to the system
  2. Subclient creation in Knowify
  3. Subcontractors in project plan
  4. Improved control over Invoice / Bill QB sync
  5. Automatic alerting for PMs and team members when an upstream task is completed
Noteworthy Fixes:
  • Equipment timecards should now work properly
  • The Mobile app issues for users with >1000 clients should be resolved
Video Tutorials:
Full Overview of Knowify:
Create a job and cost it out:
Create an estimate:
Invoice your clients:

Organize your business with Knowify

New Release for Professional Services Firms

We’re pleased to announce the release of some exciting new features in Knowify. Task Management just got better thanks to the feedback from the Knowify community!

Release Notes:

Task Management

After launching on-the-fly task management one month ago, we have been working hard to make it even better. Now you can (1) see what tasks are blocking progress in a project, (2) create dependencies across tasks and milestones, or (3) let people in your organization mark tasks as completed when they are done. With task management, your firm is better organized and much more efficient.

If you have questions about these changes, please do not hesitate to reach out at support@knowify.com. If you wish to, we’ll walk you through the changes and answer any questions you might have.

-The Knowify Team

New Release for Law Firms

We’re pleased to announce the release of some exciting new features in Knowify. Task Management just got better thanks to the feedback from the Knowify community!

Release Notes:

Task Management

After launching on-the-fly task management one month ago, we have been working hard to make it even better. Now you can (1) see what tasks are blocking progress in a matter, (2) create dependencies across tasks and milestones, or (3) let people in your organization mark tasks as completed when they are done. With task management, your firm is better organized and much more efficient.

If you have questions about these changes, please do not hesitate to reach out at support@knowify.com. If you wish to, we’ll walk you through the changes and answer any questions you might have.

-The Knowify Team

The Small Business Expo in Philadelphia

The Knowify Team will be heading to Philly this Thursday to attend the Small Business Expo. Stop by Booth #709 to say hi if you are around.

The event will take place on March 19, 2015 at the Pennsylvania Convention Center, at the heart of Philadelphia.