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Actuals vs. budgets in real time

Job costing

Knowing how you’re doing on a given job—and being able to identify the “problem jobs” at a glance across all your open jobs—can help to ensure that you stay out of trouble and continue to deliver on-time and on-budget. Many contractor business software or accounting software programs can tell you how you did at the end of the job, and others can help you budget. But how many can tell you both, and, more importantly, tell you how you’re doing mid-stream?

Knowify merges the concepts of project management and job costing, providing real time, dollars-and-cents insights into job and business performance.


Capture and visualize your job costs in real time


See budget progress at each stage of a job


Track labor, material, subcontractors, and equipment

Real-time analytics on revenue, cost, and profit/loss | Job costing | Knowify feature
View all your data in one place

Powerful reporting

Knowify brings job costing full-circle by helping you manage job costs throughout the life cycle of a project. When a job is in the estimating phase, you can put together precise cost estimates with itemized material, labor, and subcontractor budgets. Then once the job kicks off, Knowify’s fully integrated timekeeping, purchase orders, and more will enable you to track progress against your budgets in real time. When the job is complete, Knowify will give you project profitability data based on revenue collected and expenses incurred, and will give you powerful reporting tools to look across your jobs to see where you performed well and where you did not.

You will never look at job costing the same way again. This is business intelligence reimagined for the modern contractor—your estimating software, construction management software, and invoicing software rolled up into one!

Catch problems early – before they turn into problems

Actionable, immediate data

Knowify’s job management tools give you lots of actionable information, including things like the ordered and received status of your materials. Only receive part of a purchase order? If you have deadlines to meet, that might require an immediate follow up: maybe something’s back ordered, or there was mix-up at the supplier. No matter the case, Knowify will let you track issues like these directly in the project plan so you can make better, more timely decisions.

Plan & Track view displaying actuals vs. budget for a phase | Job costing | Knowify feature

What Knowify users are saying about our job costing solution

“For me, seeing a profit and loss diagram so perfectly placed next to each project was when I knew Knowify was the contracting system for me.”

Accountant, Baum Construction

“I noticed I was way over budget and it didn’t make sense. So I looked into it further on Knowify, and discovered that my guys had done extra work.”

Founder, MPC Plumbing & Heating

Organize your business

Real-time revenue, cost, and profit margin monitoring

Bill Parcell’s once famously said about NFL football teams that “You are what your record says you are.” The same thing is true for jobs: the only thing that matters at the end of the day is the bottom line. Want to know how you’re doing? Knowify will let you see in real time the revenues and costs across all your jobs at a high level, and then give you tools to drill down for budget vs. actual performance on a job by job basis. Knowify brings you more timely, more accurate information than you ever thought possible.

Manage contract jobs view displaying an overview of all projects | Job costing | Knowify feature
QuickBooks logo in white | Integrations | Knowify
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Integrate with your QuickBooks accounting system

Knowify seamlessly integrates with QuickBooks, saving you hours in double entry work. Send your invoices to track revenue or your time entries to process payroll to the accounting system without having to worry about keeping both systems in sync. Knowify is the ultimate business management software to connect the estimating and bidding part of your business to the accounting side.

Experience the Knowify difference

Meet a Knowify product expert on a video screenshare, where you’ll get help setting up your trial account, get your questions answered, and ensure you’re set up for success with Knowify.