Pricing and plans
Essentials
$186 / mo
For self-starters
Manage and simplify project finances
includes 1 user
+ $10 / mo / per additional user
Advanced
$311 / mo
For small teams
Manage your team and simplify project finances and operations
includes 1 user
+ $10 / mo / per additional user
Unlimited
—
For larger or more complex teams
Manage multiple teams, projects finances, and complex operations
—
Talk to sales
Essentials
$149 / mo
For self-starters
Manage and simplify project finances
includes 1 user
+ $10 / mo / per additional user
Advanced
$249 / mo
For small teams
Manage your team and simplify project finances and operations
includes 1 user
+ $10 / mo / per additional user
Unlimited
—
For larger or more complex teams
Manage multiple teams, projects finances, and complex operations
Talk to sales
+ $10 / mo / per additional user
* All prices are in USD
** See all features by plan below
The perfect package for every stage of your growing business
| Features | Essentials | Advanced | Unlimited |
|---|---|---|---|
| Active jobs The maximum # of contract jobs in-progress that have not yet received final payment | Up to 10 | Up to 25 | Unlimited |
| QuickBooks Online integration Eliminate the need for double-data entry with a real-time sync between QuickBooks Online & Knowify | |||
| Budgeting and bidding Create professional project budgets and proposals that win you more business and earn you more profit | |||
| Job costing and expenses Track real-time material, equipment, labor, and subcontractor costs against every phase of your job | |||
| Service jobs Schedule and dispatch your team for maintenance jobs or short-term work, send clients text reminders | |||
| Scheduling and field team management Schedule teams & use Knowify’s mobile app to track & share time, expenses, photos, & docs between the field & office | |||
| Project management Go beyond spreadsheets with Gantt charts, dependencies, and other project management tools built for contractors | |||
| Customer communications Win repeat business with customized documents, a powerful customer portal, and tools to send RFIs & submittals | |||
| Subcontractor management Manage subcontractor relationships in one place. Share photos, POs, change orders, and process submittal requests | |||
| Advanced workflows Manage inventory & equipment, set advanced user permissions for your team, track your sales pipeline | |||
| Invoicing and payments |
Standard
Create, send, and collect payment on e-signable fixed price or cost+materials invoices
|
+ Pay apps
Access to both invoice types in “Standard”, along with AIA-style and unit-based invoicing
| + Pay apps |
| Reporting |
Essentials
Financially-focused reporting. Break downs on all your jobs, purchases, billing, profit/loss, payroll
|
Advanced
Everything in Essentials, plus reports on retainage, work orders, sales and service, and a client-facing GC report
|
Unlimited
Access all reports in Knowify, including subcontractor reporting and a customizable reporting dashboard
|
| Training & support |
Limitless
Unlimited training & support from our world-class, U.S.-based success team via chat, email or screenshare
| Limitless |
Limitless priority
The same world-class training as “Limitless”, plus priority support via our in-app “call me” feature
|
FAQs
What counts as an “active job”?
In Knowify, after you collect final payment on a job, you have the ability to “close out” that job. Any contract jobs which you have won the bid for, and which are not closed out, count as active jobs. Service work does not count towards your active job limit.
What happens if I hit my active job limit?
- For the Essentials plan, adding a job above your job limit will automatically upgrade you to the Advanced plan.
- For the Advanced plan, adding a job above your job limit will automatically upgrade you to the Unlimited plan, at which point a member of the Knowify team will reach out to assist you.
Does Knowify integrate with QuickBooks Desktop?
Integration with QuickBooks Desktop is available on the Unlimited plan, and is a two-way, push-to-sync. The speed of sync depends on how you have QuickBooks Desktop implemented.
Who counts as a “user” on Knowify?
A Knowify “user” is anyone with access to the Knowify web or mobile app. For most businesses, this includes business owners, project managers, bookkeepers, and your team working in the field.
I’m using spreadsheets or another tool to manage my projects and costs today. Is it difficult to transfer over my data to Knowify?
Knowify’s import wizard makes it easy to bring over teams, projects, material prices, and more from whatever tool you’re using today.
How long does it take to learn Knowify and train my team?
Most Knowify users are able to get their team up and running in just a few days, depending on the size and complexity of your current operations.
I’m brand new to job costing, is Knowify a good place to start?
Knowify offers three levels of job costing, each of which is slightly more intricate (and accurate) than the last. Whether you’re a job costing veteran or are just getting started, Knowify offers an easy-to-learn and use job costing experience.
Buy QuickBooks Online with Knowify and save
Stop spending your unbillable hours entering expenses into QuickBooks. Enhance your Knowify purchase with a new subscription to QuickBooks Online and receive the lowest price available – guaranteed.