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Picture of a construction project of Vork Brothers Painting | Painting contractors | Knowify


Run a profitable, organized painting business

Knowify keeps your projects organized and on-budget, so running and growing your commercial painting business is easier than ever.

Why painting businesses choose Knowify

Stay in control of your painting business with a proven project management process. Knowify simplifies your admin work, so you can focus on doing great work.

Plan & Track view with multiple phases and their actual vs. budget costs | Painting contractor | Knowify

Faster budgeting

Save time on project planning with reusable job templates that are based on your typical project phases, timelines, and costs.

Streamlined estimates

Input the square footage (or other measure) for a project and automatically calculate the labor and material costs. 

Client-facing estimates

Markup your budget to reach your desired profit margin, then turn it into a proposal in less than 60 seconds.

Project workflow view organized by contract status | Painting contractor | Knowify

Construction CRM

Manage leads, open bids, and active contracts with a consistent and customizable workflow. 

Custom proposals

Use a template or create a custom proposal. Attach work samples, references, etc. to enhance your bid.

Proposal management tools

Make it easier for leads to accept your bids with e-signable proposals and automatic reminders.

Daily logs view displaying summary, weather, and phase progress | Painting contractor | Knowify

Change orders

Create, get approval, and invoice against change orders so scope changes don’t hurt project finances.

Daily logs

Stay on top of job progress with automated daily logs and production tracking organized by project.

Customer portal

Share status updates, photos, and documents with our customer portal and CompanyCam integration. 

Task view displaying list of pending and complete tasks (description, deadline, resource) | Painting contractor | Knowify


Plan projects and assign teams and equipment however it fits your business with flexible scheduling tools.

Time tracking

Keep your team accountable with Knowify’s mobile app, which ensures your team is actually at the job site when starting and ending their day.

Subcontractor management

Create subcontracts, store licenses and other documents, and track subcontractor costs by project phase. 

Purchase detail displaying how parts from inventory were allocated to a project | Painting contractor | Knowify

Equipment catalog

Add equipment like sprayers and lifts to Knowify and track the jobs they’re used on, along with the associated costs. 

Inventory management 

Track inventory like tape, paint, and brushes from purchase to storage location and see the job and employee that uses each item.


Manage purchases, control purchase authority, log expenses, and create bills for jobs and job phases from the field or office.

View from our Plan & Track section with actual vs. budgeted costs for materials and labor | Painting contractor | Knowify

Cost tracking

Your job activity (labor, materials, equipment, subcontracts, etc.) is used to allocate costs to the right job and phase automatically.

Accurate billing

Pull job cost and job progress information into your invoices automatically so you don’t have to think about invoice accuracy.

Real-time WIP reporting

Use real-time WIP reporting to understand if you’re overbilled or underbilled on a project, without waiting for your accountant. 

Product view displaying how to record payment for an outstanding invoice | Painting contractor | Knowify

Flexible billing

Combine time + materials, fixed pricing, and variable pricing into a single contract as needed, so you can bill for any job with ease.

AIA payment applications

Knowify handles the hard work of creating AIA pay apps for you. Create and send official AIA forms G702 and G703 in just minutes. 

Payment processor integrations

Use payment providers like Square, QuickBooks, and PaySimple to let your clients pay right from their invoice using ACH or credit cards. 

Multi-phase projects and service work, all on one platform

Simplify your operations by managing every type of painting project with Knowify, whether it lasts a few hours or a few weeks. Bring your company together on one platform and create a consistent project workflow for every member of your team.

List of phases from our Plan & Track view | Painting contractor | Knowify

Multi-phase construction projects

Manage the full project workflow from job creation to project execution to expense tracking for complex, multi-phase jobs, so you can do your best work and earn what you’re owed. 

Service job details from a service ticket | Painting contractor | Knowify

Maintenance & service jobs

Automatically create and schedule maintenance jobs based on the frequency you set in Knowify. Use the service jobs module to dispatch your team to work on short-term jobs.

Helping ambitious painting businesses succeed

With the goals of improving customer service, streamlining processes, and growing their per-project profitability, Erin Polson of Polson Painting turned to Knowify’s powerful project and financial management software.

The problem

  • Manual processes were wasting time and hurting efficiency
  • Projects routinely exceeded budgets cutting into profitability
  • Challenges getting bids out hurt revenue growth

The solution

  • Invoicing and document management tools save them time
  • Job costing tools help identify sources of cost overruns
  • Proposal creation and management tools help get bids out faster

The outcome

  • Hours saved on common tasks like client communication & invoicing
  • Substantial increase in their per-project profit margin
  • 20-25% increase in their clients per year after adding Knowify
QuickBooks logo in black | Knowify integration

The official construction software partner of QuickBooks

Strongest integration

  • Setting up the integration is fast and simple
  • Sync over all critical data including project, clients, and vendors
  • Integrate with the full QuickBooks suite, including Payments, Payroll, and Time

Unrivaled support

  • 100% U.S. based support team
  • Get free unlimited QuickBooks support in addition to Knowify support
  • Use our direct line to Intuit’s priority support to solve complex, pressing issues

Affordable pricing

  • Bundle QuickBooks and Knowify for the lowest price
  • Get a long term QuickBooks discount when you buy through Knowify
  • Monthly and annual pricing plans available to suit your needs

Working together with the best trade associations for remodelers

Knowify partners with painting trade associations like the Commercial Painting Industry Association and American Subcontractors Association to connect with contractors and offer exclusive discounts members won’t find anywhere else.

Associated Builders and Contractors (ABC) logo
Breakthrough Academy (BTA) logo
American Subcontractors Association (ASA) l0go
Commercial Painting Industry Association (CPIA) logo

Trusted by contractors like you

Knowify is a leader in Construction CRM on G2 Knowify is a leader in Construction Project Management on G2 Knowify is a leader in Jobsite Management on G2

Knowify changed the way we do things, and allows for accurate daily, even hourly, tracking and profitability reporting for every one of our projects, whether they are $1,000 or $1,000,000.

Verified Knowify user
G2Growd review

The thing I like most about Knowify is that it is an easy system to use (very user-friendly), and it allows me to use AIA invoicing for my commercial clients, so there is no need for another system.

Verified Knowify user
G2Growd review

Knowify integrates with your favorite tools

By integrating with the best construction, business, and payments apps in the industry, Knowify helps you create a workflow that drives your business forward.

QuickBooks logo
Square logo
CompanyCam logo
AIA Contract Documents logo
Zapier logo logo

Keep painting projects moving and on-budget with Knowify

See how Knowify’s construction project management software can help you get projects done quicker, invoices paid faster, and win repeat business with happier customers.