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Picture of a construction project of Castle Electric | Trade contractors | Knowify

Trade contractor software

Project management software for trade contractors

With tools to help you create bids, run projects, lead teams, manage GC relationships, track profitability, and get paid faster, Knowify simplifies running your business at every turn.

Why trade contractors choose Knowify

Knowify helps you organize your jobs, track profitability, and manage GC relationships with a proven project management process.

Plan & Track view with three phases (Demo, Rough in, Finish) and their actual vs. budget costs | Trade contractor | Knowify

Multi-phase project budgets

Easily create detailed project budgets broken down by phases and cost categories to stay organized.

Client-facing estimates

Markup your budget to cover costs and add profit, then turn it into an estimate in less than 60 seconds.

Project plans

After you win a job, create a detailed project plan in seconds by using your signed proposal as a template.

Project workflow view with custom states | Trade contractor | Knowfy

Construction CRM

Manage leads, open bids, and active contracts with a consistent and customizable workflow. 

Flexible proposals

Create complex contracts quickly, with a high-degree of control over line item and document formatting.

Proposal management

See when a proposal is sent, open, and responded to. Allow clients to request revisions electronically.

Daily logs view displaying summary, weather, and phase progress | Trade contractor | Knowify

Project scheduling

Schedule jobs by phase using gantt charts and dependencies. Add employees and equipment to the full job or a phase.

Daily logs and project documents

See a daily job summary with photos, notes, weather, and labor. Manage RFIs & submittals, and share key docs with your team or clients.

Task management

Use Tasks to create clear to-dos for your team and set up reusable task lists for processes like site inspection checklists.

Task view displaying list of pending and complete tasks (description, deadline, resource) | Trade contractor | Knowify

Time tracking

Track and approve time from the field or office and get accurate labor cost data for payroll and job costing.

Employee scheduling

Schedule your team to full jobs or single phases. Dispatch employees to service jobs in a few clicks.

Real-time communication tools

Stay in-sync with tools that let you share info, leave comments, log expenses from the field, and more.

Purchase detail displaying how parts from inventory were allocated to a project | Trade contractor | Knowify

Inventory tracking

Track inventory from purchase to storage location and see the job and employee that uses each item.

Project-level purchases & bills

Manage purchases, log expenses, and create bills for jobs and job phases from the field or office.

Purchase and bill management

Manage purchases, purchase limits, approve expenses, and log bills as paid across all jobs in on place.

View from our Plan & Track section with actual vs. budgeted costs for materials and labor | Trade contractor | Knowify

Automated cost tracking

Your job activity (labor, materials, equipment, subcontracts, etc.) is used to allocate costs to the right job and phase seamlessly.

More accurate billing

Knowify can pull job cost and job progress info into your invoices automatically so you don’t have to think about invoice accuracy.

WIP and profitability reporting

See real-time WIP, projected profitability, and how you’re tracking against budget on a project, so your team can course-correct as needed.

Product view displaying how to record payment for an outstanding invoice | Trade contractor | Knowify

Streamlined invoicing

Easily create invoices that follow your contract format, whether you use AIA pay apps, fixed-price, or time and materials.

Invoice management

Manage all of your invoices from one screen. Easily see what’s been paid, what’s overdue, and send payment reminders to clients.

Payment integrations

Integrate with payment providers to let your clients pay from invoices using ACH or credit cards, so you can collect money faster.  

Multi-phase projects and service work, all on one platform


Simplify your operations by managing every type of project with Knowify, whether it lasts a few hours, a few weeks, or a few years. Bring your company together on one platform and create a consistent project workflow for every member of your team.

Abstraction of our Plan & Track section where users can set the phases for their jobs | Budgeting | Knowify features

Multi-phase construction projects

Manage the full project workflow for complex, multi-phase jobs. Handle every aspect of a job, from contract creation through project execution, all the way to the final invoice.

Text message reminding customer of a service appointment | Service work | Knowify features

Maintenance & service jobs

Automatically create and schedule maintenance jobs based on the frequency you set in Knowify. Use the service jobs module to dispatch your team to work on short-term jobs.

Boosting contractor productivity and profits

Learn how UK Electric saves 15+ hours per week on admin work and has been able to grow profits in ways that wouldn’t be possible without the Knowify + QuickBooks Online bundle.

The problem

  • Inconsistent project workflow caused delays and missed profits
  • Too much time on data entry meant less time to focus on the business
  • No easy way to keep the team organized

The solution

  • Knowify’s seamless project workflow tracks job costs and progress
  • QuickBooks+Knowify sync eliminates data entry, saving time
  • Knowify time tracking and scheduling makes payroll and job assignment easy

The outcome

  • 10% boost in average profit margin and the ability to take on bigger jobs
  • 5 hours/week saved on team/project scheduling, and data entry process
  • 10 hours/week saved on time cards and payroll
QuickBooks logo in black | Knowify integration

The official construction software partner of QuickBooks


Strongest integration

  • Setting up the integration is fast and simple
  • Sync over all critical data including project, clients, and vendors
  • Integrate with the full QuickBooks suite, including Payments, Payroll, and Time

Unrivaled support

  • 100% U.S. based support team
  • Get free unlimited QuickBooks support in addition to Knowify support
  • Use our direct line to Intuit’s priority support to solve complex, pressing issues

Affordable pricing

  • Bundle QuickBooks and Knowify for the lowest price
  • Get a long term QuickBooks discount when you buy through Knowify
  • Monthly and annual pricing plans available to suit your needs

Working together with the industry’s best trade associations

Knowify partners with leading trade associations like the American Subcontractors Association to connect with speciality contractors and offer exclusive discounts members won’t find anywhere else.

Associated Builders and Contractors (ABC) logo
Breakthrough Academy (BTA) logo
American Subcontractors Association (ASA) l0go
Commercial Painting Industry Association (CPIA) logo

Trusted by contractors like you

Knowify is a leader in Construction CRM on G2 Knowify is a leader in Construction Project Management on G2 Knowify is a leader in Jobsite Management on G2

Knowify changed the way we do things, and allows for accurate daily, even hourly, tracking and profitability reporting for every one of our projects, whether they are $1,000 or $1,000,000.

Verified Knowify user
G2Crowd review

The thing I like most about Knowify is that it is an easy system to use (very user-friendly), and it allows me to use AIA invoicing for my commercial clients, so there is no need for another system.

Verified Knowify user
G2Crowd review

Knowify connects to the tools you already use

By integrating with the best construction, business, and payments apps in the industry, Knowify helps you create a workflow that drives your trade contracting business forward.

QuickBooks logo
Square logo
CompanyCam logo
AIA Contract Documents logo
Zapier logo
Permits.com logo

Keep projects on-time and on-budget with Knowify

See how Knowify’s construction project management software can help you keep projects organized, manage job costs, and get paid faster.